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Methods For Retaining State

December 25th, 2011 by Multimedia Mike

I jump around between projects. A lot. Over the years, I have employed various methods for retaining state or context as I switch to a different project. Here’s a quick survey and a general classification of their effectiveness.

Good

  • Evernote: This is a cloud-based note-taking service that has a web client, Mac and Windows clients, and clients for just about ever mobile platform out there. I have an account and access it via the web interface as well as the Windows, iOS, and Android clients. I really like it.



Okay

  • Series of text files: I have been doing this for a very long time. I have many little note-filled directories here and there that are consistently migrated to new machines but generally forgotten about. This isn’t a terrible method but can be unwieldy when you work on lots of different machines. I’m still tracking down all these directories and importing them into Evernote.

Bad

  • Layout of desktop windows: I have a habit of working on one project in a set of windows on one desktop space and another project in a second set of windows in another space, etc. Oh, this makes me shudder just thinking about it, mostly because of living in constant fear of a power failure or some other inadvertent reset (darn you, default config’d Windows Update) that wipes the state clean (sure, all of the work might have been saved, but I was relying on those windows to be set up in just the right manner to remind me of all the things I was working on). These days, I force myself to reboot at least once a week so I can’t get too deep into this habit. When it’s time to change projects, I write up exactly what I was doing and where I left off and stick it in Evernote.
  • Open browser windows: I guess it’s common to have many, many tabs open in one’s web browser in this day and age. Like many, I use open tabs as a stack of items to read. The state problem comes when a few of the open tabs represent TODO items. Then I start living in fear that the browser might crash or be restarted in an unexpected way and I struggle to recall what 3-5 important TODO items were that I had opened in separate tabs (on top of a stack of less important items). Again, I try to shut down the browser frequently in order to break this tendency. TODO items are better filed in Evernote.
  • Unsaved data in a text editor: Okay, this is just sloppy on my part, shoving temporary data into a text editor window thinking it’s supremely ephemeral. The problem comes when it’s linked to one of the many tasks on my desktop that might be bumped down a few priority levels; when finally returning to the context-free data, I’m at a loss to explain what it’s for. Evernote gets it, once more, with a more thorough description of what was going on.
  • Email inbox: I make an effort to ensure that my email inbox has the fewest number of messages possible. Once things are dealt with, they get filed away elsewhere. This implies that things in my inbox require action. Some things have a habit of hanging around, though. Longer items now get described in better detail and filed away in Evernote.
  • Classic paper: Thanks to Derek in the comments for reminding me of this one. Paper is a reliable standby but it can get unwieldy when Post-It Notes litter your work area. Further, it can be problematic when you have multiple physical work areas.
  • Shell history: Another method I rely on entirely too often. This is when I count on a recipe of command line incantations living on in the history buffer of my Unix shell (generally Bash). What sequence of git commands allowed me to do XYZ? Let’s check the shell history– I sure hope it’s still in there.

Conclusion
I guess what I’m trying to say here is that I really like Evernote. If you have similar troubles with retaining state, try it out. I hear there are many other services similar to it with slightly varying feature sets (people rave about Microsoft OneNote). So there are plenty of options and something out there is surely a fit.

Evernote has a free tier and a premium tier. For my meager note-taking needs, I don’t come anywhere close to the free tier’s limit but I decided to pay for a premium subscription simply because I feel like I derive so much value from the service.

One downside, however, is that I seem to be doing a lot less blogging since I got on Evernote earlier this year (though it is where I author most of these posts nowadays; I especially like that I have a notebook labeled “Posted” whose incrementing count reminds me that I am getting some stuff out there). I originally started this blog as a sort of technical journal in order to organize notes and projects in a central location. It’s strange to think that if Evernote existed in 2005, I might never have had a reason to start this blog.

Posted in General | 7 Comments »

7 Responses

  1. asdf Says:

    Thanks to the magic of state-saving plugins I’ve had some tabs open in my browser for over six months. That doesn’t mean it’s not utterly ridiculous, but does alleviate that “oh god I have to get through all these things before I can install the latest Flash security update” feeling.

  2. Stephen Says:

    I recently lost all my chrome tabs on both of my computer for unrelated reasons :(.
    Do you think it would be a good idea to have a plugin that bookmarks and closes the left most tabs after you go past 20 or something? I always thought this would be a good idea but I never committed it to code.

  3. Anonymous Says:

    I don’t know about Chrome, but in Opera you have sessions, which you can save and load any time you want. Also, Opera never loses your tabs after crash.

  4. Ian Farquhar Says:

    I do agree with your conclusion. I have employed most of the other ideas you suggest (as well as the IoS “Notes” application – very basic but nicely mobile). My brother-in-law introduced me to Evernote, and I’ve rapidly become a big fan of the application.

  5. Derek Says:

    You forgot the best one! Paper!

  6. Multimedia Mike Says:

    @Derek: Actually, you’re right– I did forget to mention paper, but not in the context of “best”. :-) I used to have a lot of post-it notes lining my desk but now I have dumped most of them into Evernote.

  7. Alex Folland Says:

    Get a nice UPS so you don’t have to worry about power outages. I used to live in fear of power outages, especially since this house gets them pretty often (about once a week). It’s very satisfying when the light goes out for a few seconds but my computer, monitor, speakers, and modem keep running like nothing happened.